2014 Mid-Atlantic Regional Watercolor Exhibition

Frequently Asked Questions

Who may enter?
Artists residing in the Mid-Atlantic states (NY, NJ, PA, DE, MD, VA, WVa) and DC who are 18 or older. All BWS signature (Artist and Life) members, regardless of residency.

What watermedia may be used?
Watercolor, acrylic, gouache, casein should be the primary materials. Ink, watercolor crayons and graphite may be present, but not the dominant material. NO PASTELS may be used. No water-soluble oils.

What substrates are permitted?
Paper, illustration board, Yupo. No canvas.

Is collage permitted?
Collage elements are permitted, provided they are created by the artist and conform to the watermedia and substrate requirements above.

What about the framing?
Framing must be of PROFESSIONAL quality. Frames must be in excellent condition (no scratches or damaged corners). Fresh mats and backing materials must be archival, acid-free. You may single or double mat. The outer mat must be a light neutral (white, cream or gray). The inner mat may be colored or the same as the outer one. The mats must be well-cut without wavy incisions or over-cut corners. You may “float” the painting, but it should not touch the glass. (Paintings that are pressed against the glass can be damaged by that pressure.) Be certain to secure you painting firmly. Poorly secured paintings can slip inside the frame during handling or hanging. ALL FRAMING MATERIALS MUST BE FREE OF DIRT AND DEBRIS. Paintings must be ready to hang with wire and secure hangers. Your exhibition label must be taped to the back. You may also have your own label with contact information on the back.

May I use glass for framing?
Glass may be used if you hand-deliver the work and the image area of your painting is “half-sheet” size or smaller. A half-sheet is 15" x 22", or 330 square inches. If your painting is a different proportion, calculate the square inches by multiplying the length times the width. You must frame under plexi if you exceed 330 square inches for the image area of your painting.

What is ORIGINAL work?
Original work is the sole creation of the artist. It must be conceived and created without the direction of an instructor. Photo references should be the property of the creating artist. While artists frequently show work to others for comment and critique (which is acceptable), only your hand on your brush should create the painting.

Should I insure my painting when I ship it?
Yes. Paintings do get damaged in shipment. Sometimes they even get lost.

What if someone wants to purchase my painting that is accepted in the show before the delivery date?
Submitting an entry for a show is a commitment to that exhibit. The juror selects the number of paintings that will fit in the space and will make an interesting exhibit. Some organizations will ban an artist for a number of years if a selected painting is not delivered. We do not do that. We do, however, expect every artist to honor the commitment to our show. If your patron would like to purchase your work, that sale can be arranged through BWS at the time of delivery.

What if I don’t want to sell it?
All paintings must be for sale at this exhibit. That is the arrangement with the hosting gallery. If you do not want to sell your painting, don’t submit it for this exhibit. Paintings must be priced at your current market value. Do not attempt to avoid a sale (and keep your painting) by putting an inflated price on it.

Submitting a digital image on a CD

There are many sites where instructions exist for taking photos of your work with a digital camera, adjusting it in one of the photo software programs, and writing it to a CD. Look at the following sites for general instructions:

www.zapplication.org Image Preparation and ZAPP Tutorials and Resources
www.juriedartservices.com Help

Begin with a good quality image of your work, taken without flash in “open shade” or direct sunlight, with the camera “squared” with your painting. Be certain that your whites are white, and the blacks are black. (If your painting does not contain these extremes, place white and black beside your image for the exposure. Then you can adjust for these values before you crop your image to show just your painting.)

These instructions are for Photoshop Elements, but the principles apply to other photo editing software.

OPEN the file from your camera card.

CROP the image so that only your painting is visible. If you choose to adjust the contrast or color saturation, this is the time to do it. Remember that your final product must closely resemble your painting in both value range and color saturation.
Be certain that your file mode is RGB.

GO TO: Image > Mode and check off RGB Color.

Open the Image Size Dialogue Box.

GO TO: Image > Resize > Image Size.

FIRST, Change the resolution to 300 pixels/inch. (Some websites require 72 ppi which is fine for computer viewing. But we use the images for printing the catalog, and thus require the higher resolution.)

THEN, make the longest side of your image 1920 pixels. So which ever is longer, Width or Height, change that number to 1920. The other dimension will change accordingly. If you are using “inches,” 1950 pixels is the same as 6.5 inches. Be sure Scale Styles, Constrain Proportions, and Resample Image Bicubic are all checked.



GO TO: File > Save As

Change the File Name to comply with the instructions in the prospectus. It should be your name (last name in CAPS+ first initial in lower case, A or B, and the title of the painting. File format must be JPG.


Click SAVE.

On the next screen, change Quality to Maximum.
In the Format Options, choose Baseline (“Standard”)

Click OK.

You may want to have a folder named BWSentries, and put your images there so you can find them.

Use your email program to send your files to BWSMidAtl@gmail.com. When you attach your files, be certain that you are sending them ACTUAL SIZE, rather than “small, medium or large.” You can do a “dry run” by first sending the images to yourself to be certain the file sizes stay the same. Remember to put your name, address and phone number in the body of the message.

If you are mailing a CD, use the Help function on your computer if you do not know how to do this. Make sure you have actually burned the CD. Take the CD out of your computer, put it back in and open one of the images on the disk to make sure the disk has burned correctly. And be certain that your image is right side up, not reversed or rotated as you view it.

Label your CD with your name and the title(s) of your painting(s). Use a CD marker, not a felt tip pen. Put the CD in a protective sleeve before mailing.

If you mail your entry, DO NOT send it with signature required upon delivery. (A 40-minute round trip to the post office puts the chair person in a grouchy mood.) Use a tracking number if you want confirmation that your package has arrived. Enter early so as to avoid those last-minute concerns about receipt before deadline.


Revised 12/13 sg

The juror for the show, Marilyn Henry, had this to say about the show